AI Receptionist & Automation for Healthcare Clinics — Never Miss a
Patient Call Again.
A 24/7 AI receptionist for medical and dental clinics across the US and Canada — answers every call, books appointments and handles patient inquiries so your team can focus on care.
The calls you miss are the patients you lose.
Every clinic owner recognizes these three pain points — and they cost more than most realize.
Missed after-hours calls = lost patients
When patients call after 5pm, on weekends or during lunch, they don't leave a voicemail — they call the next clinic on Google. Every missed call is revenue walking to a competitor.
Front desk overwhelmed at peak hours
During morning rushes and lunch, your staff can't answer the phone, check patients in and verify insurance at once. Hold times climb, patients hang up and your team burns out.
No-shows cost thousands per month
A 20–30% no-show rate crushes provider utilization. Manual reminder calls take hours the team doesn't have — and one missed slot per day per provider adds up fast.
A complete virtual front desk.
Everything a great receptionist does — instant, consistent, and running around the clock.
24/7 Call Answering & Routing
Every patient call answered instantly — day, night, weekends and holidays — then routed to the right staff or workflow.
Appointment Booking & Rescheduling
Books, reschedules and cancels appointments directly in your practice management system with real-time availability.
Automated Appointment Reminders
Multi-channel SMS, email and voice reminders with one-tap confirm — proven to reduce no-shows significantly.
Patient FAQ Handling
Answers common questions about hours, location, services, insurance accepted and prep instructions — 24/7.
Insurance & Intake Pre-Screening
Collects insurance details and intake information before the visit so your front desk starts every appointment ready.
Multilingual Support
Fluent English and Spanish out of the box — serve more patients without hiring bilingual staff.
Built With Healthcare Privacy in Mind.
Our AI systems are designed with HIPAA-conscious data handling practices, encrypted communications, and strict data minimization. We work directly with your compliance team to make sure patient data is handled responsibly — BAAs with our infrastructure providers, no PHI stored outside your systems, and clear audit trails at every step.
- HIPAA-conscious architecture
- Encrypted communications end-to-end
- Strict data minimization
- BAAs with infrastructure providers
What clinics can realistically expect.
Benchmarks based on the clinics we work with — your numbers will depend on volume and workflow.
From discovery call to live in about a week.
Free Discovery Call
We map your clinic's workflows, call volume and pain points to design the right AI receptionist for you.
Custom Setup
We build and configure your AI receptionist — integrated with your PMS and phone system — in 7–10 days.
Go Live
Your AI answers calls from day one. We monitor, tune and optimize performance every week.
Purpose-built for clinics of every kind.
If patients call to book, we can help. We work with clinics across the US and Canada.
Answers before you even ask.
Does this integrate with my practice management software?
Yes. We integrate with Athena, Epic, eClinicalWorks, Dentrix, Open Dental, Jane, DrChrono and most modern PMS/EMR platforms via native APIs or middleware, so bookings land directly in your existing schedule.
Is patient data secure and HIPAA compliant?
Our AI systems are designed with HIPAA-conscious data handling — encrypted communications, BAAs with infrastructure providers, strict data minimization, and no PHI stored outside your systems. We work with your compliance team during setup.
How long does setup take?
Most clinics are live within 7–10 days from the kickoff call. Multi-location practices with deeper integrations typically take 2–3 weeks.
What happens if the AI can't answer a question?
The AI recognizes when a question needs a human and either warm-transfers the caller to the right staff member or captures a detailed callback request that lands in your team's inbox immediately.
How much does it cost?
Plans start at $1,500 one-time setup plus $600/month for a single-location AI receptionist. Multi-location and deeper EMR integrations start at $2,000 + $1,000/month. Book a free demo for an exact quote.
Ready to Give Your Clinic a 24/7 AI Receptionist?
Book Your Free DemoSetup in 7–10 days. No long-term contracts.